10 things you can do to make your next event a success
10 Things You Can Do To Make Your Next Event A Success
Organizing an event is not a simple task, If you’ve ever organized an event, you know that not everything runs to plan and you have to face various challenges. So here identify 10 key points that you should keep in mind for everything to go well.
1. Define the purpose and format-
Work out your goal as specifically as possible: do you want to convey knowledge to the contributor; express thankfulness to partners; raise funds for a project or offer guests aesthetic pleasure? The format of the event will depend on the answer: its concept, timing, and duration, role distribution within the team, the layout of the hall, catering, and sound.
2. Pay substantial attention to planning-
First, make a list of the main tasks, and then flesh them out in as much detail as possible in the form of determined steps that must be completed. It is important to designate the timeframe in the plan: the time required for completing a task. It is often undervalued and preparation goes slower than you expected.
3. Outline your budget taking into account unforeseeable situations-
Observe at the index of tasks and think about them in your budget. It is also worth thinking about a reserve in case of unforeseeable situations. For example, there was an incident in my work when it rained on the day of an open-air event. We had to immediately change the location and transport all the equipment and furniture. It is better to think about such things in advance and be prepared for them financially.
4. Create the wow effect-
Surprise people and create the wow effect, exceed their expectations in the most common things. This is exactly what creates the feel of an event. During registration, participants could be offered the chance to attend a brief master class, play games or watch an information video.
5. Check the Location-
Always check the location in person as early as the selection stage. At the most unpredicted moment it could turn out the air conditioning doesn’t work properly in the hall, there are no toilets for the disabled or the equipment won’t get through the door. Therefore, check such issues in advance
6. Assign responsibility-
It is very important to distribute tasks among the team members not only at the preparation stage but also during the event. Allocate responsibilities by zone
7.Promotion of event-
Do not underrate the time required for the successful promotion of an event. When choosing your media partners, focus on those who target your audience.
8. Be aware of services-
Be friendly to participants, speakers, and partners. Try to address their problems or questions and meet their expectations, even if you feel tired and not everything runs to plan.
9.Final check 24 hours before the event-
Check whether everyone understands his or her tasks and responsibilities and whether space is ready.
10. Ask for feedback-
This information will help you to avoid mistakes in the future and improve the quality of your events. If possible, get feedback through social networks or record video reviews at the end of an event. This will come in handy if your event is held again.